The key to a successful meeting room is to promote collaboration, productivity, and remote/on-site inclusion.
Meeting rooms are used every day in the modern workplace. However, there’s a big difference between running a meeting and running a successful meeting. Many of these daily meetings turn out to be a complete waste of both time and resources, avoiding the opportunity for productivity and collaboration.
One of the key contributors to holding a successful meeting is the design of the meeting room itself. Audiovisual technology is created to facilitate an easy-to-use system that promotes collaboration and eliminates obstacles that may cause hiccups in a meeting (such as technology malfunctions and audio/video issues). A well-designed AV system has become critical to these meeting spaces now that many workforces are a combination of on-site and remote.
When it comes to meeting rooms, they vary in all different sizes and applications. Two of the most popular style rooms are the huddle room and then larger all-hands type conference rooms. Let’s take a look at the specific needs of each type of room.
Most meetings held in the workplace don’t require a large, all-hands style conference room. Huddle rooms are a more intimate way to conduct meetings for teams of 2-6 people. Most often these types of meetings are more informal and discussion-based, with a purpose to facilitate collaboration, content-creation, and peer-to-peer brainstorming sessions.
When it comes to AV technology that best suit huddle rooms, they should be collaboration-based, fast-paced, and flexible systems. These rooms should start off with a display, a video camera, a set of loudspeakers, and enough microphones to ensure everyone in the room is heard on the far-end. These rooms should also account for BYOD-style meetings (Bring Your Own Device), meaning any employee can walk in and press a button to share from their device to the display without any obstacles or technological hurdles. Zoom Rooms and Microsoft Teams Rooms make these BYOD-style meetings extremely simple and efficient.
All-Hands Conference Rooms
All-hands style conference rooms are often reserved for larger meetings, board meetings, and client/partner meetings. These rooms are usually equipped with high-end audiovisual technology to impress board members, executives, and clients/partners.
The design of these conference rooms are focused on ensuring that meetings and presentations, both on-site and remote, operate smoothly without any technological malfunctions. Any issues like bad audio, fuzzy video, or equipment not working properly can quickly derail a productive meeting. These simply technology hiccups can be a make or break for potentially massive deals with clients and should be avoided long-before they happen.
Most high-end conference rooms are equipped with HD cameras, in-ceiling speakers, and tabletop/pendant microphones that ensure everyone can be clearly seen and heard. The larger the conference room is, the larger the display should also be. Some conference rooms and system designs even recommend multiple displays (showing both the remote meeting participants and the presentation itself).
These rooms should also include a full-integrated video conferencing system. Zoom Room and Microsoft Teams Rooms are integrated with Crestron control systems to provide a smooth, impressive experience for every meeting. These solutions include one-touch start/stop meetings, touch-scheduling, and wireless content sharing capabilities.
Start on Your Meeting Space Design Today
The modern day conference rooms and huddle rooms are completely different from anything we’ve seen before. Audiovisual systems have come so far to create an atmosphere that works as expected every time and improves team collaboration and productivity. Contact Us to get started today on upgrading your video conference room systems.